HOUSEKEEPING PRIVACY DATA
To be compliant the business need to assess the security, keep track of all vendors, educate employees to act according to rules, manage data breaches and maintain the privacy management. If you manage all these demands by using spreadsheets your management system may break down of workload and pages and data. You will benefit a lot to housekeep the data digitally and streamlined. See below solution for data privacy housekeeping below.
HOUSEKEEPING FEATURES IN SUREWAY
Streamlined and effective
Privacy regulations requires that personal data shall be adequately protected against unauthorized access and changes. At the same time, the data must be available to those who need the information when they need it. You must assess whether both technical and organizational security are satisfactory, and implement measures if the security is vulnerable. In Sureway you find templates for these assessments with recommended content, based on guidelines from authorities. You can easily adapt our templates to you own needs.
EDUCATE YOUR EMPLOYEES
In Sureway you can create a manual (like a management system) including policies, how you organize the privacy, the rules to be followed for security etc. Sureway is also producing a privacy instruction for each process, including all details of the process, security measures etc. You can publish the privacy manual to your personnel and keep them updated, both on web and mobile. If you update records or security assessments, it will be updated in the manual, automatically.
MANAGE DATA BREACHES
No one is perfect, someone want to hurt you and hack your data or you will fail. The regulations require you to inform people involved (if any danger for risk or damages) and even the authorities on how you handle data breaches that occurs. You can register your data breaches in Sureway. and make sure follow the steps required in the regulations.
In some cases your use of privacy data can impact on people`s rights and freedom. For example if you use camera surveillance, GPS tracking or if you track information from households. For processes like these you have to assess if the use of data impact on rights and freedom in an unacceptable way for the involved. You can perform such assessments in Sureway.
KEEP TRACK OF YOUR VENDORS
In Sureway you create a catalogue of all your data processors when you complete the records. In the catalogue site you can assess if the data processors are following the rules. and you can upload any agreement between you and them.
MAINTAIN AND AUDITS
With Sureway you have all your privacy activities and documentation in one place. The data is structured and update in one feature will update the other. You can use Sureway as your evidence at audits from authorities or customers or as a tool to simulate how you handle tough situations.
When you list a process in Sureway it will automatically be produced a dashboard for it. In the dashboard all activities related to the process will be noted and presented. From the process dashboard you can access the activities and improve - the dashboards also works as a tidy system for all activities. On the business dashboard you get an over all overview of all activities in percentage or fulfillment.
ALL SUMMARIZED IN A COMPLIANCE DASHBOARD
The company dashboard gives the leadership an overview on the status of your privacy in real time. Think of it, if you start a project and have no clue of how close you are to compliance, it will disturb your planning, your use of recourses etc. With Sureway you you can see how your employees or your hired lawyer or consultant is progressing.